605 - Instructional Materials
605 - Instructional Materials dawn.gibson.cm… Mon, 12/04/2023 - 09:40605.1 - Instructional Materials Selection
605.1 - Instructional Materials SelectionThe board recognizes that the selection of instructional materials is a vital component of the school district's curriculum.
The board has sole discretion to approve instructional materials for the school district. The board delegates its authority to determine which instructional materials will be utilized and purchased by the school district to licensed employees. The licensed employees shall work closely together to ensure vertical and horizontal articulation of school library materials and textbooks in the education program.
The board may appoint an ad hoc committee for the selection of instructional materials. The committee may be composed of school district employees, parents, students, community members or representatives of community groups.
In reviewing current instructional materials for continued use and in selecting additional instructional materials, the licensed employees shall consider the current and future needs of the school district as well as the changes and the trends in education and society. It shall be the responsibility of the superintendent to report to the board the action taken by the selection committee.
In making its recommendations to the superintendent, the licensed employees will select materials which:
- support the educational philosophy, goals and objectives of the school district;
- consider the needs, age, and maturity of students;
- are within the school district's budget;
- foster respect and appreciation for cultural diversity and difference of opinion;
- stimulate growth in factual knowledge and literary appreciation;
- encourage students to become decision-makers, to exercise freedom of thought and to make independent judgment through the examination and evaluation of relevant information, evidence and differing viewpoints;
- portray the variety of careers, roles, and lifestyles open to persons of both sexes; and,
- increase an awareness of the rights, duties, and responsibilities of each member of a multicultural society.
In the case of school library materials and textbooks, the board shall make the final decision after a recommendation from the superintendent. The criteria stated above for selection of instructional materials shall also apply to the selection of school library materials and textbooks. The superintendent may appoint licensed employees to assist in the selection of school library materials and textbooks.
Gifts of instructional materials must meet these criteria stated above for the selection of instructional materials. The gift must be received in compliance with board policy 704.4 "Gifts - Grants - Bequests."
Legal Reference: Iowa Code §§ 279.8; 280.3, .14; 301 (1995).
Cross Reference: 208 Ad Hoc Committees
505 Student Scholastic Achievement
602 Curriculum Development
605 Instructional Materials
Approved 7/10/89
Reviewed 11/15/21
Revised 10/9/95
605.1R1 - Selection of Instructional Materials Regulation
605.1R1 - Selection of Instructional Materials RegulationI. Responsibility for Selection of Instructional Materials
A. The Board is responsible for matters relating to the operation of the Janesville Consolidated School District.
B. The responsibility for the selection of instructional materials is delegated to the professionally trained and licensed employees of the school system. For the purpose of this rule the term "instructional materials" includes printed and audiovisual materials (not equipment), whether considered text materials or media center materials. The board retains the final authority for the approval of textbooks.
C. While selection of materials may involve many people including principals, teachers, students, parents, community members and media specialists, the responsibility for coordinating the selection of most instructional materials and making the recommendation for the purchase rests with licensed employees. For the purpose of this rule the term "media specialist" includes librarians, school media specialists or other appropriately licensed persons responsible for the selection of media equipment and materials.
D. Responsibility for coordinating the selection of text materials for distribution to classes will rest with the licensed employees, principal and superintendent. For the purpose of this rule the term 'text materials' includes textbooks and other printed and nonprinted material provided in multiple copies for use of a total class or major segment of a class.
E. If the board appoints an ad hoc committee to make recommendations on the selection of instructional materials, the ad hoc committee shall be formed and appointed in compliance with the board policy on Ad Hoc Committees.
1. The superintendent will inform the committee as to their role and responsibility in the process.
2. The following statement shall be given to the ad hoc committee members:
Bear in mind the principles of the freedom to learn and to read and base your decision on these broad principles rather than on defense of individual materials. Freedom of inquiry is vital to education in a democracy.
Study thoroughly all materials referred to you and read available reviews. The general acceptance of the materials should be checked by consulting standard evaluation aids and local holdings in other schools.
Passages or parts should not be pulled out of context. The values and faults should be weighed against each other and the opinions based on the material as a whole.
Your report, presenting both majority and minority opinions, will be presented by the principal to the complainant at the conclusion of our discussion of the questioned material.
II. Material selected for use in libraries and classrooms shall meet the following guidelines:
A. Religion - Material shall represent the major religions in a factual, unbiased manner. The primary source material of the major religions shall be considered appropriate, but material which advocates rather than informs, or is designed to sway reader judgment regarding religion, shall not be included in the school libraries or classrooms.
B. Racism - Material shall present a diversity of race, custom, culture, and belief as a positive aspect of the nation's heritage and give candid treatment to unresolved intercultural problems, including those which involve prejudice, discrimination, and the undesirable consequences of withholding rights, freedom, or respect of an individual.
C. Sexism - Material shall reflect a sensitivity to the needs, rights, traits and aspirations of men and women without preference or bias.
D. Age - Material shall recognize the diverse contributions of various age groups and portray the continuing contributions of maturing members of society.
E. Ideology - Material shall present basic primary and factual information on an ideology or philosophy of government which exerts or has exerted a strong force, either favorably or unfavorably, over civilization or society, past or present. This material shall not be selected with the intention to sway reader judgment and shall be related to the maturity level of the intended audience.
F. Profanity and Sex - Material shall be subjected to a test of literary merit and reality by the media specialists and licensed staff who will take into consideration their reading of public and community standards of morality.
G. Controversial issues materials will be directed toward maintaining a balanced collection representing various views.
The selection decision should be made on the basis of whether the material presents an accurate representation of society and culture, whether the circumstances depicted are realistically portrayed, or whether the material has literary or social value when the material is viewed as a whole.
These guidelines shall not be construed in such a manner as to preclude materials which accurately represent the customs, morals, manners, culture, or society of a different time or a different place.
III. Procedure for Selection
A. Material purchased for libraries and classrooms shall be recommended for purchase by licensed employees, in consultation with administrative staff, media center staff, students or an ad hoc committee as appointed by the board. The material recommended for purchase shall be approved by the appropriate building administrator.
1. The materials selected shall support stated objectives and goals of the school district. Specifically, the goals are:
a. To acquire materials and provide service consistent with the demands of the curriculum;
b. To develop students' skills and resourcefulness in the use of libraries and learning resources;
c. To effectively guide and counsel students in the selection and use of materials and libraries;
d. To foster in students a wide range of significant interests;
e. To provide opportunities for aesthetic experiences and development of an appreciation of the fine arts;
f. To provide materials to motivate students to examine their own attitudes and behaviors and to comprehend their own duties and responsibilities as citizens in a pluralistic democracy;
g. To encourage life-long education through the use of the library; and,
h. To work cooperatively and constructively with the instructional and administrative staff in the school.
2. Materials selected shall be consistent with stated principles of selection. These principles are:
a. To select material, within established standards, which will meet the goals and objectives of the school district;
b. To consider the educational characteristics of the community in the selection of materials within a given category;
c. To present the sexual, racial, religious and ethnic groups in the community by:
1. Portraying people, both men and women, adults and children, whatever their ethnic, religious or social class identity, as human and recognizable, displaying a familiar range of emotions, both negative and positive.
2. Placing no constraints on individual aspirations and opportunity.
3. Giving comprehensive, accurate, and balanced representation to minority groups and women - in art and science, history and literature, and in all other fields of life and culture.
4. Providing abundant recognition of minority groups and women by showing them frequently in positions of leadership and authority.
d. To intelligently, quickly, and effectively anticipate and meet needs through awareness of subjects of local, national and international interest and significance; and,
e. To strive for impartiality in the selection process.
3. The materials selected shall meet stated selection criteria. These criteria are:
a. Authority-Author's qualifications - education, experience, and previously published works;
b. Reliability:
1. Accuracy-meaningful organization and emphasis on content, meets the material's goals and objectives, and presents authoritative and realistic factual material.
2. Current-presentation of content which is consistent with the finding of recent and authoritative research.
c. Treatment of subject-shows an objective reflection for the multi-ethnic character and cultural diversity of society.
d. Language:
1. Vocabulary:
a. Does not indicate bias by the use of words which may result in negative value judgments about groups of people;
b. Does not use "man" or similar limiting word usage in generalization or ambiguities which may cause women to feel excluded or dehumanized.
2. Compatible to the reading level of the student for whom it is intended.
e. Format:
1. Book
a. Adequate and accurate index;
b. Paper of good quality and color;
c. Print adequate and well spaced;
d. Adequate margins;
e. Firmly bound; and,
f. Cost.
2. Nonbook
a. Flexibility, adaptability;
b. Curricular orientation of significant interest to students;
c. Appropriate for audience;
d. Accurate authoritative presentation;
e. Good production qualities (fidelity, aesthetically adequate);
f. Durability; and,
g. Cost.
3. Illustrations of book and nonbook materials should:
a. Depict instances of fully integrated grouping and settings to indicate equal status and nonsegregated social relationships.
b. Make clearly apparent the identity of minorities;
c. Contain pertinent and effective illustrations;
4. Flexible to enable the teacher to use parts at a time and not follow a comprehensive instructional program on a rigid frame of reference.
f. Special Features:
1. Bibliographies.
2. Glossary.
3. Current charts, maps, etc.
4. Visual aids.
5. Index.
6. Special activities to stimulate and challenge students.
7. Provide a variety of learning skills.
g. Potential use:
1. Will it meet the requirement of reference work?
2. Will it help students with personal problems and adjustments?
3. Will it serve as a source of information for teachers and librarians?
4. Does it offer an understanding of cultures other than the student's own and is it free of racial, religious, age, disability, ethnic, and sexual stereotypes?
5. Will it expand students' sphere of understanding and help them to understand the ideas and beliefs of others?
6. Will it help students and teachers keep abreast of and understand current events?
7. Will it foster and develop hobbies and special interest?
8. Will it help develop aesthetic tastes and appreciation?
9. Will it serve the needs of students with special problems?
10. Does it inspire learning?
11. Is it relevant to the subject?
12. Will it stimulate a student's interest?
4. Gifts of library or instructional materials may be accepted if the gift meets existing criteria for library and instructional materials. The acceptance and placement of such gifts shall be within the discretion of the board.
5. In order to provide a current, highly usable collection of materials, media specialists shall provide for constant and continuing renewal of the collection, not only the addition of up-to-date materials, but by the judicious elimination of materials which no longer meet school district needs or find use. The process of weeding instructional materials will be done according to established and accepted standards for determining the relevance and value of materials in a given context.
605.2 - Instructional Materials Inspection
605.2 - Instructional Materials Inspection
Parents and other members of the school district community may view the instructional materials used by the students. All instructional materials, including teacher's manuals, films, tapes or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any federally funded programs must be available for inspection by parents.
The instructional materials must be viewed on school district premises.
The district will publish on the district’s website a comprehensive list of all books available to students in libraries operated by the school district.
It is the responsibility of the superintendent to develop administrative regulations regarding the inspection of instructional materials.
Legal Reference: Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).
Iowa Code §§ 279.8, .74; 280.3, .14; 301 (1995).
281 I.A.C. 12.3(12).
Cross Reference: 602 Curriculum Development
605 Instructional Materials
901 Public Examination of School District Records
Approved 7/10/89 Reviewed 12/15/23 Revised 12/15/23
605.3 - Objection to Instructional Materials
605.3 - Objection to Instructional MaterialsMembers of the school district community may object to the instructional materials utilized in the school district and ask for their use to be reconsidered.
It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations for reconsideration of instructional materials. Information related to the process for reconsideration of instructional and library materials will be made available on the district’s website.
Parents and guardians of student enrolled in the district have the ability to request that their student not be able to access certain instructional materials or check our certain library materials. For purposes of prohibiting access to instructional materials, Iowa law has defined instructional materials to mean either printed or electronic textbooks and related core materials that are written and published primarily for use in elementary school and secondary school instruction and are required by a state educational agency or district for use by students in the student’s classes by the teacher of record. Instructional materials does not include lesson plans.
Legal Reference: Iowa Code §§ 279.8, .74,.77; 280.3, .14; 301 (1995).
281 I.A.C. 12.3(12)
Cross Reference: 213 Public Participation in Board Meetings
402.5 Public Complaints About Employees
602 Curriculum Development
605 Instructional Materials
Approved 7/10/89 Reviewed 12/15/23 Revised 12/15/23
605.3E1 - Instructions to the Reconsideration Committee
605.3E1 - Instructions to the Reconsideration CommitteeThe policy of this school district related to selection of learning materials states that any resident of the district may formally challenge instructional materials used in the district's education program. This policy allows those persons in the school and the community who are not directly involved in the selection of materials to make their own opinions known. The task of the reconsideration committee is to provide an open forum for discussion of challenged materials and to make an informed decision on the challenge.
The most critical component of the reconsideration process is the establishment and maintenance of the committee's credibility in the community. For this purpose, the committee is composed of community members. The community should not, therefore, infer that the Committee is biased or is obligated to uphold prior professional decisions. For this same reason, a community member will be selected to chair the committee.
The reconsideration process, the task of this committee, is just one part of the selection continuum. Material is purchased to meet a need. It is reviewed and examined, if possible, prior to purchase. It is periodically re-evaluated through updating, discarding, or re-examination. The committee must be ready to acknowledge that an error in selection may have been made despite this process. Librarians and school employees regularly read great numbers of reviews in the selection process, and occasional errors are possible.
In reconsidering challenged materials, the role of the committee, and particularly the chairperson, is to produce a climate for disagreement. However, the committee should begin by finding items of agreement, keeping in mind that the larger the group participating, the greater the amount of information available and, therefore, the greater the number of possible approaches to the problem.
If the complainant chooses, the complainant may make an oral presentation to the committee to expand and elaborate on the complaint. The committee will listen to the new complaint, to those with special knowledge, and any other interested persons. In these discussions, the committee should be aware of relevant social pressures which are affecting the situation. Individuals who may try to dominate or impose a decision must not be allowed to do so. Minority viewpoints expressed by groups or individuals must be heard, and observers must be made to feel welcome. It is important that the committee create a calm, nonvolatile environment in which to deal with a potentially volatile situation. To this end, the complainant will be kept continuously informed of the progress of the complaint.
The committee will listen to the views of all interested persons before reaching a decision. In deliberating its decision, the committee should remember that the school system must be responsive to the needs, tastes, and opinions of the community it serves. Therefore, the committee must distinguish between broad community sentiment and attempts to impose personal standards. The deliberations should concentrate on the appropriateness of the material. The question to be answered by the committee is, "Is the material appropriate for its designated audience at this time?"
The committee's final recommendation will be (1) to remove the challenged material from the total school environment, (2) to take no removal action, or (3) to agree on a limitation of the educational use of the materials.
The committee chairperson will instruct the secretary to convey the committee's recommendation to the office of the superintendent. The recommendation should detail the rationale on which it was based. A letter will be sent to the complainant outlining the committee's final decision.
Approved 10/9/95
Reviewed 11/15/21
Revised
605.3E2 - Reconsideration of Instructional Materials Request Form
605.3E2 - Reconsideration of Instructional Materials Request FormRequest for re-evaluation of printed or audiovisual material to be submitted to the superintendent.
REVIEW INITIATED BY: DATE:
Name
Address
City/State Zip Code Telephone
School(s) in which item is used
Relationship to school (parent, student, citizen, etc.)
BOOK OR OTHER PRINTED MATERIAL IF APPLICABLE:
Author Hardcover Paperback Other
Title
Publisher (if known)
Date of Publication
AUDIOVISUAL MATERIAL IF APPLICABLE:
Title
Producer (if known)
Type of material (filmstrip, motion picture, etc.)
PERSON MAKING THE REQUEST REPRESENTS: (circle one)
Self Group or Organization
Name of group
Address of Group
1. What brought this item to your attention?
2. To what in the item do you object? (please be specific; cite pages, or frames, etc.)
3. In your opinion, what harmful effects upon students might result from use of this item?
4. Do you perceive any instructional value in the use of this item?
5. Did you review the entire item? If not, what sections did you review?
6. Should the opinion of any additional experts in the field be considered?
yes no
If yes, please list specific suggestions:
7. To replace this item, do you recommend other material which you consider to be of equal or superior quality for the purpose intended?
8. Do you wish to make an oral presentation to the Review Committee?
Yes (a) Please call the office of the Superintendent
(b) Please be prepared at this time to indicate the approximate length of time your presentation will require.
minutes.
No
Dated Signature
Approved 10/9/95
Reviewed 11/15/21
Revised
605.3E3 - Sample Letter to Individual Challenging Instructional Materials
605.3E3 - Sample Letter to Individual Challenging Instructional MaterialsDear:
We recognize your concern about the use of
in our school district. The school district has developed procedures for selection of instructional materials but realizes that not everyone will agree with every selection made.
To help you understand the selection process, we are sending copies of the school district's:
1. Instructional goals and objectives,
2. Instructional Materials Selection policy statement, and
3. Procedure for reconsideration of instructional materials.
If you are still concerned after you review this material, please complete the Reconsideration Request Form and return it to me. You may be assured of prompt attention to your request. If I have not heard from you within one week, we will assume you no longer wish to file a formal complaint.
Sincerely,
Approved 10/9/95
Reviewed 11/15/21
Revised
605.3R1 - Reconsideration of Instructional Materials Regulation
605.3R1 - Reconsideration of Instructional Materials RegulationA. A member of the school district community may raise an objection to instructional materials used in the school district's education program. While the individuals recommending the selection of such material were duly qualified to make the selection and followed the proper procedure and observed the criteria for selecting such material; the district must be ready to acknowledge that an error in selection may have been made despite this process. School employees regularly read great numbers of reviews in the selection process, and occasional errors are possible.
1. The complainant will address the complaint at the lowest organizational level of licensed staff. Often this will be the classroom teacher.
2. The school official or employee receiving a complaint regarding instructional or library materials will try to resolve the issue at the lowest organizational level. The materials generally will remain in use pending the outcome of the reconsideration procedure.
a. The school official or employee initially receiving a complaint will explain to the individual the district's selection procedure, criteria to be met by the instructional materials, and qualifications of those persons selecting the material.
b. The school official or employee initially receiving a complaint will explain to the individual the role of the objected material in the education program, its intended educational purpose, and additional information regarding its use. In the alternative, the employee may refer the individual to the teacher-librarian who can identify and explain the use of the material.
c. The school official or employee receiving the initial complaint will direct the complainant to complete the Request for Reconsideration of Instructional and Library Materials Form, and notify the building level principal of receipt of the complaint within two school days after the reconsideration form is received. Schools officials will offer to assist the complainant in completing the form, but if a complainant refuses to complete the form, the complaint will be deemed invalid and no further action taken.
B. Request for Reconsideration
1. A member of the school district community may formally challenge instructional and library materials on the basis of appropriateness used in the school district's education program. This procedure is for the purpose of considering the opinions of those persons in the school district and the community who are not directly involved in the selection process.
2. Each attendance center and the school district's central administrative office will keep on hand and make available Request for Reconsideration of Instructional and Library Materials Forms.
3. The individual will state the specific reason the instructional or library material is being challenged. The Request for Reconsideration of Instructional and Library Materials Form is signed by the individual and filed with the building-level principal.
4. The building-level principal will promptly file the objection with the Superintendent for re-evaluation.
5. The Superintendent will convene a reconsideration committee within two weeks of receipt of the Reconsideration Form.
6. The committee will make their recommendation to the Superintendent within five school days of meeting.
7. The Superintendent will issue a decision related to the Reconsideration Request Form within 5 school days of receipt of the committee’s recommendation. A copy of the Superintendent’s decision will be provided to the complainant.
8. An appeal of the Superintendent’s decision may be filed with the board secretary within five days of the Superintendent’s decision. The board will determine whether to hear the appeal at the next regular meeting or within 30 days of the Superintendent’s decision, whichever is later. If the board elects to hear the appeal, the board will act to affirm, modify or reverse the decision of the Superintendent. The board’s decision will be communicated to the complainant. The board’s decision will be deemed final.
9. Generally, access to challenged instructional material will not be restricted during the reconsideration process. However, in unusual circumstances, the instructional material may be removed temporarily by following the provisions of Section B.10.d. of this rule.
10. The Reconsideration Committee
a. The reconsideration committee is made up of six members.
(1) One licensed employee designated annually, as needed, by the superintendent.
(2) One teacher-librarian designated annually by the superintendent.
(3) One member of the administrative team designated annually by the superintendent.
(4) Three members of the community appointed annually, as needed, by the board.
b. The committee will select their chairperson and secretary.
c. The committee will meet at the request of the superintendent.
d. Special meetings may be called by the board to consider temporary removal of materials in unusual circumstances. A recommendation for temporary removal will require a two-thirds vote of the committee.
e. The committee may be subject to applicable open meetings and public records laws. Notice of the committee meeting is made public through appropriate communication methods as required by law.
f. The committee will receive the completed Reconsideration Request Form from the superintendent.
g. The committee will determine its agenda for the meeting which may include the following:
(1) Distribution of copies of the completed Reconsideration Request Form.
(2) An opportunity for the individual or a group spokesperson to talk about or expand on the Reconsideration Request Form.
(3) Distribution of reputable, professionally prepared reviews of the challenged instructional material if available.
(4) Distribution of copies of the challenged instructional material as available.
h. The Committee will determine whether interested persons, including the individual filing the challenge, may have the opportunity to share their views. The committee may request that individuals with special knowledge be present to give information to the committee.
i. The committee's final recommendation may be to take no removal action, to remove the challenged material from the school environment, or to limit the educational use of the challenged material. The sole criterion for the final recommendation is the appropriateness of the material for its intended educational use. The written final recommendation and its justification are forwarded to the superintendent, the complainant and the appropriate attendance centers.
j. The individual filing the challenge is kept informed by the Superintendent of the status of the reconsideration request throughout the reconsideration process. The individual filing the challenge and known interested parties are given appropriate notice of meetings as required by law.
k. Following the superintendent’s decision with respect to the committee's recommendation, the individual may appeal the decision to the board for review.
l. A recommendation to sustain a challenge will not be interpreted as a judgment of irresponsibility on the part of the individuals involved in the original selection or use of the material.
m. Requests to reconsider materials which have previously been reconsidered by the committee must receive approval of two-thirds of the committee members before the materials will again be reconsidered.
n. If necessary or appropriate in the judgment of the committee, the committee may consolidate related challenges, or decline to hear multiple challenges to the same materials. Generally, the committee will not hear subsequent challenges to the same materials within the same school year.
I.C. Iowa Code |
Description |
Iowa Code § 279.8 |
|
Iowa Code § 280.14 |
|
Iowa Code § 280.3 |
|
Iowa Code § 301 |
|
Iowa Code 279.74 |
|
I.A.C. Iowa Administrative Code |
Description |
281 I.A.C. 12.3 |
Cross References
Code |
Description |
213 |
Public Participation in Board Meetings |
Approved 7/10/89 Reviewed 12/15/23 Revised 12/15/23
605.4 - Technology and Instructional Materials
605.4 - Technology and Instructional MaterialsThe board supports the use of innovative methods and the use of technology in the delivery of the education program. The board encourages employees to investigate economic ways to utilize instructional television, audiovisual materials, computers, and other technological advances as a part of the curriculum.
It shall be the responsibility of the superintendent to develop a plan for the use of technology in the curriculum and to evaluate it annually. The superintendent shall report the results of the evaluation and make a recommendation to the board annually regarding the use of technology in the curriculum.
Legal Reference: Iowa Code § 279.8 (1995).
281 I.A.C. 12.5(10), .5(22).
Cross Reference: 602 Curriculum Development
605 Instructional Materials
Approved 7/10/89
Reviewed 11/15/21
Revised 10/9/95
605.5 - Media Centers
605.5 - Media CentersThe school district shall maintain a media center in each building for use by employees and by students during the school day.
Materials for the centers will be acquired according to board policy, "Instructional Materials Selection."
It shall be the responsibility of the principal of the building in which the media center is located to oversee the use of materials in the media center.
It shall be the responsibility of the superintendent to develop procedures for the selection and replacement of both library and instructional materials, for the acceptance of gifts, for the weeding of library and instructional materials, and for the handling of challenges to either library or classroom materials.
Legal Reference: Iowa Code §§ 279.8; 280.3, .14; 301 (1995).
281 I.A.C. 12.5(22).
Cross Reference: 602 Curriculum Development
605 Instructional Materials
Approved 7/10/89
Reviewed 11/15/21
Revised 10/9/95
605.6 - Technology - Acceptable Use Policy
605.6 - Technology - Acceptable Use PolicyThe following statement of acceptable use of the Janesville Consolidated School District (JCSD) technology resources applies to all JCSD faculty, staff, administration, students, parents, other employees and guests using school district information resources.
JCSD offers a variety of technology resources for staff, student, and parent use. Access to these resources is a privilege and not a right. Privileges can and will be taken away for violation of the policy and regulations. All students and their parents or guardians must read and understand the acceptable use policies, and provide the signed acknowledgment form annually, to be kept on file in the school office.
When using district-supplied information technology facilities and resources, individuals agree to abide by all policies and procedures adopted by the JCSD as well as all current federal, state, and local laws. These include District policies and procedures against harassment, plagiarism, and unethical conduct; as well as local, state, and federal laws prohibiting theft, copyright infringement, and insertion of viruses into computer systems, vandalism, and other unlawful intrusions. In the event of violation of any of these policies, procedures or laws, current district disciplinary policies and practices will be followed, including those regulating the provision of information to law enforcement authorities.
Internet access is available through a complex association of agencies, regional and state networks and commercial organizations. To ensure the smooth operation of the network, end users must adhere to established guidelines regarding proper conduct and efficient, ethical and legal usage.
ACCESS & MONITORING
With access to computers and people all over the world also comes the availability of material that may not be considered of educational value in the context of the school setting. On a global network it is impossible to control access to all materials; an industrious user may discover inappropriate information. While the JCSD prohibits access to such material, it is not possible to totally prevent access. The JCSD firmly believes that the valuable information and interaction available on this worldwide network far outweigh the possibility that users may procure material that is not consistent with the educational goals of the District.
Internet activities will be monitored by the district through supervision and use of internet filtering mechanisms to ensure that users are not accessing inappropriate sites that have visual depictions that include obscenity, pornography, or are harmful to minors. The District will take measures for educating minors about appropriate online behavior.
Internet technology resources must be used in support of education and research, and consistent with JCSD educational objectives. Specifically prohibited are violations of copyright, threatening or obscene material, commercial activities, product advertisement, or unsolicited political lobbying.
HARDWARE/SOFTWARE
Employee Technology: Damaged Technology shall be fixed or replaced after first incident at no cost to employee. Second loss per computer lifecycle, employees will be charged insurance premium of $100 and every instance thereafter. Damage due to carelessness may result in disciplinary action including, but not limited to suspension of privileges.
Vandalism will result in a suspension of privileges and payment for damages. Other district disciplinary policies and practices may also apply. Vandalism is defined as any malicious attempt to harm or destroy hardware, software, or data of another user or interference with network operation. This includes, but is not limited to the uploading or creation of viruses, removing keys from keyboards, removing any parts from equipment and hacking.
To maintain consistency and licensing, the technology coordinator will regulate installation of software on computers. Users should check before installing software. Users are prohibited from installing software. Only software owned by the district may be installed.
The district takes precautions to avoid data loss, but the potential for loss always exists. The District will not be held responsible for any loss of data.
NETWORK & INTERNET USE
Appropriate use of the network is critical for stability and smooth operation. Bypassing the content filter by using proxy servers and any other means is not allowed.
Social networking sites and instant messaging are not prohibited, although require responsible use. Such interactive sites provide an educational environment which may serve as organizational tools, prompts to guide student discussion and response, enhance collaboration, allow for electronic retrieval and submission of assignments, and provide access to grades, assignments, and calendars to both students and parents. Instructional activities using social networking sites and instant messaging will be supervised by the
teacher. This policy also serves as notice and consent of all and any such ‘terms of use’ for such activity. Use of social networking sites during instructional time for non-curricular purposes requires approval from the immediate supervisor.
The network is not be used in a way that would disrupt the use of the network by others (e.g., downloading huge files, sending mass e-mail messages). Information stored on the District server must be for a school-related purpose, and does not maintain any expectation of confidentiality.
Email accounts may be provided for all staff and students. Users will check their email frequently and stay within their email quota.
Email which resides on the District server/network is not confidential. Email messages may be requested by the public under the Open Records Act.
Other email violations include, but are not limited to:
- Do not email personal items for sale or to give away. Ask the building administrator where these items can be posted.
- Do not forward email to the school mailing lists unless it specifically relates to school business.
- Do not engage in “spamming” or participate in chain letters
Chain Letter Definition: a letter to be circulated among many people by being Copied, or, sometimes, added to, and then passed to others with a request to do the same.
Spamming Definition: to send (a message) indiscriminately to multiple mailing lists, individuals, or news groups.
- Do not send large email attachments to building mailing lists or a large number of users at once. (General Rule – less than 3MB)
- Never reply to a spam email.
PERSONAL DEVICES
Personal electronic and/or technological devices are not permitted on the District’s security protected network. All District policies, rules, and regulations apply to devices which access any network provided by the District.
WEB PAGES - CONTENT
The purpose of the District-sponsored web site is: to make parents, students, and community aware of the school, classroom, and student activities, and to support communication among those groups.
When publishing, users must remember that visitors to the site will include global communities (students, families, staff, alumni, community, prospective students and families, and ANYONE in the world with internet access.)
Teacher created web pages that are used in the classroom or to support instruction must follow the procedures outlined in this document. Teacher and/or school-related web sites and links to external sites must be instructional in content and all subject matter on the web pages must relate to curriculum, instruction, school activities, or general information that is relevant and appropriate. Web pages for individuals or organizations not directly affiliated with the District
are not allowed and items are not to be solicited or advertised for personal business. Personal information should be kept to a minimum. Only school phone numbers and email address should be posted on the web sites.
Only school-sponsored fund raising may be placed on District web pages.
CONFIDENTIALITY - Student work may be published when it relates to a class project, course, or other school-related activity. No personal information, such as home phone numbers or addresses, should be included for any student. Content should not reveal students’ disabilities such as “Ms. Jones’ Special Education Class.” For student publishers, the sponsoring staff member’s email must be included as the responsible person.
Any student included in a photo must have a photo release signature on file. Staff may opt to have their photo on their own web page, but written permission will be needed to use another staff member’s photo on a page.
QUALITY - All web pages created for use in the district will be approved by the network administrator before being uploaded to the site for the first time. Student web pages must be approved by the teacher before being uploaded to a web server.
The District reserves the right to remove any web pages deemed inappropriate or contrary to District policies.
COPYRIGHT – Videos from United Streaming/Discovery or other sites should be linked from their original site, not from a file on the District server. Only original works may be linked to a file directly from the District web server.
Music cannot be made available for download, unless it was an original piece created by you. This includes music in student presentations that are on the web as well. All pages and content are the property of the Janesville Consolidated School District.
REQUIREMENTS – Schools, teachers and staff members must provide email and work telephone information on their web pages as a convenient means of communication for their web site visitors. Student web pages must contain the email address of the supervising teacher.
Legal References: Iowa Code §§ 279.8(1995).
Cross References: 502 Student Rights and Responsibilities
506 Student Records
605.5 Media Centers
Approved 8/12/96
Reviewed 07/11/22
Revised 07/11/22
605.6E1 - Acceptable Use Signature Form
605.6E1 - Acceptable Use Signature FormParent/Guardian Signature
I have read and understand the information provided regarding appropriate use of technology at Janesville Consolidated School District. I also understand that my child’s work (writing, drawings, etc.) may occasionally be published on the internet.
I understand this form will be kept on file at the school.
____________________________________________
(Parent Name – Print)
____________________________________________ _______________
(Parent Signature) (Date)
Student Signature
(Parents, please review this policy with your child and have them respond to the following)
I have read the Acceptable Use Policy and agree to abide by these provisions. I understand that violation of these provisions may constitute suspension or revocation of internet and/or technology privileges.
I agree to be responsible for payment of costs incurred by accessing any internet services that incur a cost.
_____________________________________________
(Student Name – Print)
_____________________________________________ ________________
(Student Signature) (Date)
Approved 09/07/96
Reviewed 11/15/21
Revised 7/13/09
605.6E2 - Acceptable Use Violation
605.6E2 - Acceptable Use ViolationStudents who violate the Acceptable Use Policy shall be subject to, but not limited to, the following consequences. Additional District Policy may be applicable to the violation.
First Offense: Loss of internet access for a period of 30 school days.
Second Offense: Loss of internet access for a period of 90 school days.
Third Offense: Loss of all internet and/or technology privileges for a period of 1 calendar year.
Approved 09/07/96
Reviewed 11/15/21
Revised 7/19/11
605.6E3 - Acceptable Use Signature Form - Employee
605.6E3 - Acceptable Use Signature Form - EmployeeI have read and understand the information provided regarding appropriate use of technology resources at Janesville Consolidated School District. I agree to abide by these provisions and I understand that violations will result in disciplinary actions up to and including dismissal.
I agree to be responsible for payment of costs incurred by accessing any internet services that have costs involved.
I understand this form will be kept on file at the school.
____________________________________________
(Employee Name – Print)
____________________________________________ _______________
(Employee Signature) (Date)
Approved 09/07/96
Reviewed 11/15/21
Revised 7/13/09, 7/19/11
605.6R1 - Examples of Unacceptable Uses
605.6R1 - Examples of Unacceptable Uses• This list is by no mean exhaustive, but an attempt to provide examples of activities which fall into the category of unacceptable use.
- Users should not download copy or store any software applications in their server space unless approved by the Technology Coordinator. (Do not drag applications to your desktop.)
- The network may not be used for commercial purposes. Users may not give away or sell products or services through the system.
- Use of network for advertising or unsolicited political lobbying is prohibited.
- The network may not be used for any activity, or to transmit any material, that violates United States or local laws. This includes, but is not limited to, illegal activities such as threatening the safety of another person or violating copyright laws.
- Network users may not use vulgar, derogatory, or obscene language. Users may not engage in personal attacks, harass another person, or post private information about another person.
- Network users may not log on to someone else’s account or attempt to access another user’s files. “Hacking” or otherwise trying to gain access to another person’s or organization’s computer system is prohibited. Never share your password with anyone.
- Users may not access material that is obscene or that promotes illegal acts. If a user accidentally accesses this type of information, he or she should immediately get out of the site, then notify a teacher, librarian, and/or network administrator.
- Network users may not engage in “spamming” or participate in chain letters. Any email forwarded to mailing lists should be directly related to school business.
- Users may not bypass the school’s internet filter. This includes the use of proxy servers.
Approved 09/07/96
Reviewed 11/15/21
Revised 09/19/12
605.6R2 - Safety Guidelines for Students
605.6R2 - Safety Guidelines for Students- Never give out your last name, address, phone number, age, school, or where you hang out. Tell your parents or an adult if someone asks for this information.
- Choose a nickname/username that is appropriate and does not include your real name.
- Never share your password with anyone.
- Never agree to meet in person with anyone you have met online unless you first have the approval of a parent or guardian.
- Notify an adult immediately if you receive a message that may be inappropriate or if you encounter any material that violates the Acceptable Use Policy.
- Your parents should instruct you if there is additional material that they think would be inappropriate for you to access. The JCSD expects you to follow your parent’s wishes in this matter. Remember that everything you read online may not be true.
- Never respond to messages that are obscene, threatening, or make you feel uncomfortable. If you receive a threatening email, do not delete it. Tell an adult and they can contact your service provider for assistance in tracing it.
- Don’t say anything in text that you wouldn’t want the public to know.
- If someone in a chat room says or does something inappropriate, block them and do not respond.
- Do not pretend to be someone you are not.
- Do not cyberbully. Do not say mean and rude things.
BE GOOD DIGITAL CITIZENS
Technology makes it easy and fast to access and post information online. Stop and think before you type. Are you being a good digital citizen?
- Don’t search for illegal, crude, rude, or inappropriate things.
- Don’t harass other students through blogs
- Don’t copyright infringe or plagiarize, or download anything illegally.
- If you ever have to think if the site you want to use is appropriate, it probably is not.
- Never post personal information, such as your full name, phone number, address, where you
work, etc. Google yourself. Would you want a future employer to see what you find? Could
someone find you based on your online information?
- Think before you type. Would you say it to their face?
- Evaluate web content. Everything on the internet is not true.
- Know when it is appropriate to play online games or access non-educational sites.
Approved 09/07/96
Reviewed 11/15/21
Revised 7/19/11
605.7 - Use of Information Resources
605.7 - Use of Information ResourcesIn order for students to experience a diverse curriculum, the board encourages employees to supplement their regular curricular materials with other resources. In so doing, the board recognizes that federal law makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes. Severe penalties may be imposed for plagiarism, unauthorized copying or using of media, including, but not limited to, print, electronic and web-based materials, unless the copying or using conforms to the “fair use” doctrine. Under the “fair use” doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research providing that all fair use guidelines are met.
While the school district encourages employees to enrich the learning programs by making proper use of supplementary materials, it is the responsibility of employees to abide by the school district’s copying procedures and obey the requirement of the law. In no circumstances shall it be necessary for school district staff to violate copyright requirements in order to perform their duties properly. The school district will not be responsible for any violations of the copyright law by employees or students. Violation of the copyright law by students may result in discipline up to and including, suspension or expulsion.
Parents or others who wish to record, by any means, school programs or other activities need to realize that even though the school district received permission to perform a copyrighted work does not mean outsiders can copy it and re-play it. Those who wish to do so should contact the employee in charge of the activity to determine what the process is to ensure the copyright law is followed. The school district is not responsible for outsiders violating the copyright law or this policy.
Any employee or student who is uncertain as to whether reproducing or using copyrighted material complies with the school district’s procedures or is permissible under the law should contact the Superintendent who will also assist employees and students in obtaining proper authorization to copy or use protected material when such authorization is required.
It is the responsibility of the superintendent to develop administrative regulations regarding this policy.
Legal Reference: 17 U.S.C. 101 et al. (2006)
281 I.A.C. 12.3 (12)
Cross Reference: 605.6 Internet Appropriate Use
Approved_11/8/10__________
Reviewed_11/15/21______________
Revised_____________