1.   Requests for the use of school facilities should be made and approved by the Superintendent at least one week in advance. 
      Organizations wanting to rent or use the building must be from within the school district.

2.   In all cases of use by groups other than the district, that group is responsible for providing supervision of a responsible nature, having proper insurance, and accepting responsibility for any damage to the physical or field facilities which may occur.

3.   The Board of Education and administration shall not be responsible for any articles of clothing, equipment or money that is left in rooms, closets, lockers or other areas of the building.  The board further will not be responsible for any article borrowed or voluntarily loaned to the district, its employees, agents or pupils, unless the borrowing or loan be specifically approved by the superintendent or the board.

4.   School activities will take precedence if a conflict arises.

5.   Facilities are to be left in as good a condition as before being used.

      a.   Floors swept and wet mopped when food and/or beverages dispensed.

      b.   Equipment used should be replaced and cleaned if necessary.

      c.   Lights turned off and all doors checked and locked when leaving.

      d.   Any refuse, garbage, etc. should be disposed of as per instructions from custodian.

      e.   No smoking or alcoholic beverages in the buildings or anywhere on the school

            grounds.

      f.    No street shoes will be allowed on the gym floor, unless authorized by the Board of Education or administration.   

6.   Should use of school facilities require extra working hours, the user will pay the school district according to the employees over-time rate.  The school will reimburse the employee accordingly. (ie. Custodial Fee)

7.   Facility Usage will require a security deposit of $50.  Cost accrued to the District beyond the rental fee may be taken from the security deposit.  Should the user complete the rental agreement without addition fees, the security deposit will be returned in its entirety.

8.   Facility Usage will require a fee of $5 per hour, not to exceed $50 per use.

9.   Requests of equipment with facility rental (ie. tables, chairs, balls, extension cords) will require a minimum charge of $10 per use.  The user is responsible for the cost of replacement if items are lost or damaged.

10. Requests of equipment without facility rental (equipment only) requires a minimum fee of $10 per use.

 

 

STATEMENT OF ASSURANCE

 

The undersigned applicant makes application for the use of the school building designated below.  Please refer to Policy 905.1 to determine the proper use of school facilities.  The applicant is responsible for enforcing these regulations.

The undersigned, hereafter referred to as "organization," states that it shall hold the Janesville Consolidated School District, hereafter referred to as "district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the organization or the district, and its officers, employees or agents, in the use by the organization of any facilities owned by the district.  In case any action is brought therefore against the district or any of its officers, employees or agents, the organization shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the organization.

 

Organization making application: ______________________________________________________

 

Person making application: _____________________________________              Date:______________

 

School Facility &/or Equipment Used: _________________________________________________

 

Purpose: ____________________________________________________________________________

 

Date: ______________________________         Hours: _______________________________________

 

I have read the policy Community Use of School District Buildings & Sites & Equipment” and, as the person responsible for the group, agree to abide by the policies as stated.  I realize failure to abide by the policies may result in suspension of facility use privileges.

 

_____________________________________________        ______________________
Signature of applicant                                                                     Date

 

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - -

 

Deposit $______    Facility Fee $_______     Custodial Fee $__________

 

Approved_____     Not Approved _____                       _______________________________________
                                                                                                     Superintendent’s Signature

 

                                                                                                    _______________________________________
                                                                                                     Athletic Director Signature

                                                                       

                                                                                                    _______________________________________
                                                                                                     Facilities Signature

                                                         

                                                                                                    _______________________________________
                                                                                                     Business Office(Keeps Original)

 

Fee is due when the above request is made.

After action taken, a copy will be returned to the applicant.

 

 

Approved   4/12/93      
Reviewed 12/13/21        
Revised 12/12/11

 

 

 

1.      Alcoholic beverages will not be brought to or consumed in the school district facilities or grounds.

2.      Smoking is prohibited in school district facilities or on school district grounds.

3.      After a school district facility or site has been used by an entity, cleaning, including restoring the facility or site to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility or site will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility or site to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs. 

4.      After school district equipment has been used by an entity, the equipment must be returned to the school district in the condition it was in prior to its use.  The fee charged to the entity for the use of the equipment will include these costs.  However, if excessive costs are involved in restoring the equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs. 

5.      Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

6.      A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

                                                                                                                

 

Approved  12/11/95    
Reviewed 12/13/21             
Revised_12/12/11____  

 

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members.  The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities.  Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

The media specialist is responsible for coordinating ICN classroom use.  Requests for use of the ICN classroom by employees for the educational program are filed with the media specialist.

It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.

1.         The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.

2.         The use must be consistent with the mission of the sponsored or authorized user. 

3.         Users cannot resell time on the ICN.

4.         Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act.  Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.

5.         Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom.  Other school district facilities, sites, areas in a the school district building or equipment are off limits to the authorized users.*

6.         After regular school hours, the charge for use of the ICN room is $12.50.  (The maximum hourly rate school districts can charge for use of the facilities is $12.50 per hour.  This is for use of the room, not the ICN.  This cost reimburses the school district for its administrative, custodial, etc. costs for the room's usage.)

7.         The ICN will be available Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.

8.         The sponsored or authorized user is responsible for all site and site usage charges.

9.         A school district employee will be present in the school district facility while the ICN is in use.*

10.       Food and drink is not permitted in the ICN room.*

11.        First time use of the ICN will require prior training and should be organized through the school district ICN scheduler at 987-2581.

12.        Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the
                   copyrighted material is the responsibility of the sponsored or authorized user, not the school district.

13.       The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.

14.       The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.

Items with an asterisk are not legal requirements but are items that should be considered when writing an ICN room usage regulation.

 

 

Approved__10/11/05___________   
Reviewed_12/13/21 _____________             
Revised_______________