As part of the board's long range plan for the school district's education program, the board shall include the buildings and sites needs for the education program.  The long-term needs for building and sites shall be discussed and determined by the board.

It shall be the responsibility of the superintendent to provide information including, but not limited to, enrollment projections and education program requirements to the board.

 

 

Legal Reference:  Iowa Code §§ 280.3, .12, .14; 297 (1995).

Cross Reference:  103  Educational and Operational Planning

Approved  7/10/89    
Reviewed  12/13/21             
Revised  12/11/95 

 

The board may engage the services of consultants or other personnel to study the needs of the school district's buildings and sites in providing the education program.  The results of these services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites.

It shall be the responsibility of the superintendent to make a recommendation to the board regarding the need for such services and who should perform such services for the board.

 

 

Legal Reference:  Iowa Code §§ 280.3, .14; 297 (1995).

Cross Reference:  103  Educational and Operational Planning
                                       801  Site Acquisition and Building Construction

Approved  7/10/89    
Reviewed  12/13/21               
Revised  12/11/95 

 

Buildings and sites considered for purchase or construction by the board or currently owned by the school district and used for the education program must meet, or upon improvement be able to meet, the specifications set by the board.  The board shall make this determination.

Prior to remodeling or other construction of buildings and sites, the board may appoint a committee of consultants, employees, citizens, or others to assist the board in developing the specifications for the new or improved buildings and sites.  These specifications shall be consistent with the education program, and they shall provide the architect with the information necessary to determine what is expected from the facility.  It shall be within the discretion of the board to determine whether a committee shall be appointed.

The education specifications shall include, but not be limited to, the financial resources available for the project, the definition and character of classrooms, the functional use to be made of the rooms, description of specialized needs, and other pertinent information as the board deems necessary.

It shall be the responsibility of the superintendent to make a recommendation to the board regarding the specifications of buildings and sites.

 

 

Legal Reference:  Cedar Rapids Community School District, Linn County v. City of Cedar Rapids, 252 Iowa 205, 106 N.W.2d 655 (1960).
                                      Iowa Code §§ 73A.2, .18; 280.3, .14; 297; 544A (1995).
                                      1974 Op. Att'y Gen. 529.

Cross Reference:  801  Site Acquisition and Building Construction

Approved  7/10/89     
Reviewed  12/13/21          
Revised  9/12/05

 

Sites acquired by the board shall meet or, upon improvement, be able to meet the specifications set out by the board prior to using the site for the education program.  The board may meet in closed session to discuss potential purchases of sites.

It shall be the responsibility of the superintendent to assist the board and to make recommendations concerning the acquisition of sites.

 

 

Legal Reference:  Iowa Code §§ 21.5(j); 297 (1995).

Cross Reference:  212    Closed Sessions
                                      705.1  Purchasing - Bidding
                                      801    Site Acquisition and Building Construction

Approved  7/10/89    
Reviewed  12/13/21                 
Revised  12/11/95 

 

The board supports economic development in Iowa, particularly in the school district community.  Construction contracts shall be made in the school district community or in Iowa from Iowa-based companies if the bids submitted are comparable in quality and can be received without additional cost in comparison to those submitted by other bidders.  The board shall have the authority to approve or retain construction contracts.

Public, competitive sealed bids are required for construction projects, including renovation and repair, with a cost exceeding the statutory minimums required by law.  The low public, competitive sealed bid requirement is waived in the case of emergency repairs when the repairs are necessary to prevent the closing of a school.  The AEA administrator shall certify that the emergency repairs are necessary to prevent the closing of a school.  The superintendent will comply with the competitive quote process for those projects subject to the competitive quote law.  The superintendent will determine the process for obtaining quotes for projects below the competitive quote limit.

The award of construction contracts will, generally, be made to the lowest responsible bidder.  The board, in its discretion, after considering factors relating to the construction, including, but not limited to, the cost of the construction, availability of service and/or repair, completion date, and any other factors deemed relevant by the board, may choose a bid other than the lowest bid.  The board shall have the right to reject any or all bids, or any part thereof, to waive informalities, and to enter into the contract or contracts deemed to be in the best interests of the school district.

It is the responsibility of the superintendent to make a recommendation and the reason for it to the board for construction contract bids.  The board secretary shall recommend, to the board, which bid to accept.

 

 

Legal Reference:  Iowa Code §§ 26; 72; 73; 297.7-8 (2007)

Cross Reference:  705  Expenditures
                                      801  Site Acquisition and Building Construction

Approved  7/10/89    
Reviewed  12/13/21                                     
Revised  11/11/13 

 

 

 

The Janesville District Board of Education will review all requests to honor individuals or groups by naming facilities in their honor.

Groups or persons desiring to name a facility or area in honor of any individual or group should make a written request to the Superintendent and include appropriate research and justification detailing the special significance and outstanding contributions of the person or group proposed to be honored by the naming.  Requests will normally be considered only where the proposed name has special significance and the person or group has made an outstanding contribution to the school or community.  Any individual person whose name is recommended can be living or deceased.  Consideration of requests will be tempered by a concern regarding proliferation of names and commercialization of facilities.

When it is proposed that a school building or a portion of a building or facility be named after an individual or group, the Board will appoint a committee that will include the superintendent as chairperson, the principal of a school serving the same level, athletic director, a board member, teacher, and Booster Club President. Following a review of submitted documents, the committee will make a recommendation to the Board regarding approval or denial of the requested naming.

The group or persons making the request will be expected to provide appropriate recognition such as a plaque, portrait, or marker for the facility.

If the naming of a facility or a portion of a facility is a condition of a gift to the District and the Board believes the size of the gift warrants such action, the Board may waive any or all requirements of this policy and approve the name designated by the donor.

The Board reserves the right of final approval for the name of any and all facilities.

 

 

Approved  01/14/19   
Reviewed  __________                         
Revised  ______________________

 

To improve the school district’s oversight of fixed assets by assigning and recording them to specific facilities and programs and to provide for proof loss of fixed assets for insurance purposes, the school district will establish and maintain a fixed assets management system for reporting capitalized fixed assets owned or under jurisdiction of the school district in its financial reports in accordance with generally accepted accounting principles (GAAP) as required by law.

A separate fixed assets listing is prepared for fixed assets in the general fixed assets account group (GFAAG) and for the fixed assets of each proprietary and fiduciary fund.  “Fixed assets” in the GFAAG will include school district buildings and sites, construction in progress, improvements other than building and sites, capitalized interest, infrastructure, land and machinery, and equipment.  Fixed assets reported in the financial reports will include individual fixed assets with an historical cost equal to or greater than the following amounts:

Land                                                                                                          $  2,000

Buildings                                                                                                  $10,000

Improvements other than buildings                                             $10,000

Furniture and equipment (except nutrition fund)                    $  2,000

Nutrition fund equipment                                                                        $ 500

Fixed assets accounted for and reported in the proprietary funds are depreciated using the straight line method over the useful life of each fixed asset as follows:

50 Years for buildings, 20 years for site improvements and other items such as portable classrooms, HVAC systems, roofing, etc., and 5 years of equipment items.

The fixed assets management system is updated quarterly to account for the addition/acquisition, disposal, relocation/transfers of fixed assets.  It is the responsibility of the superintendent to count and reconcile the fixed assets listing for the general fixed assets account group and for each proprietary and fiduciary fund with the fixed assets management system on June 30 each year.

It is the responsibility of the superintendent to develop administrative regulations implementing this policy.  It will also be the responsibility of the superintendent to educate employees about this policy and its supporting administrative regulations.

 

 

Legal Reference (Code of Iowa):

Cross Reference:

Approved_3/8/2004_       
Reviewed___12/12/16___________           
Revised_6/15/10